Advisory: FDIC Conducting Testing of Standardized Export of Imaged Loan Documents

April 25, 2018 / Source: FDIC

Financial Institution Letters

FIL-22-2018
April 24, 2018

Advisory: FDIC Conducting Testing of Standardized Export of Imaged Loan Documents
Printable Format: FIL-22-2018 – PDF (PDF Help)

Summary:

The Federal Deposit Insurance Corporation (FDIC) is developing and testing a standardized export of imaged loan documents in an effort to streamline examination processes. This initiative is anticipated to improve efficiencies during onsite examination activities and provide additional opportunities for conducting examination activities offsite. The FDIC will conduct a teleconference at 2 p.m. Eastern Time, on May 16, 2018, for FDIC-supervised institutions interested in learning more about the project.

Statement of Applicability to Institutions with Total Assets under $1 billion: This Financial Institution Letter provides information to all FDIC-supervised financial institutions.

Highlights:

• The FDIC is working to develop a standardized process for obtaining imaged loan files electronically.
• The standardized export will leverage the insured institutions' preexisting indexing data for imaged loan documents.
• The FDIC intends to conduct testing of the standardized export on upcoming examinations to validate technical specifications and related business processes.
• FDIC-supervised institutions may be asked if they wish to participate in the testing process. Participation during testing and any broader implementation will remain voluntary.
• After a testing and discovery period, the FDIC plans to conduct a virtual symposium to share lessons learned, discuss processes and technical specifications, and communicate plans for broader implementation of this initiative.
• Data security continues to be of the utmost importance to the FDIC, and appropriate information security protocols will be employed throughout the testing phase and broader implementation.
• The FDIC has consulted with the Federal Financial Institutions Examination Council (FFIEC) members1 in developing the standardized export file format specifications, and will keep them apprised of testing results.
• The FDIC will host a teleconference at 2 p.m. Eastern Time, May 16, 2018, for FDIC-supervised institutions who wish to learn more about the initiative, goals, testing phase, and potential benefits of the standardized export.

Suggested Distribution:

FDIC-Supervised Institutions

Suggested Routing:

Chief Executive Officer
Chief Lending Officer
Compliance Officer
Chief Information Officer
Chief Information Security Officer

Attachment:

Advisory: Standardized Export of Imaged Loan Documents

Contact:

Anthony Perry, Associate Director, at (202) 898-3990

Note:

FDIC Financial Institution Letters (FILs) may be accessed from the FDIC's website at www.fdic.gov/news/news/financial/2018/.

To receive FILs electronically, please visit www.fdic.gov/about/subscriptions/index.html.

Paper copies of FDIC FILs may be obtained through the FDIC's Public Information Center, 3501 Fairfax Drive, Room E 1002, Arlington, VA 22226 (877-275-3342 or 703-562-2200).

1 FFIEC members: Board of Governors of the Federal Reserve System; Federal Deposit Insurance Corporation; Consumer Financial Protection Bureau; Comptroller of the Currency; National Credit Union Administration; and the State Liaison Committee.